About running and scheduling file jobs
Users run and schedule Actuate file types such as BIRT designs and BIRT spreadsheet executable files as file jobs to generate new document files. When a file job is run, the data used in the document is updated and parameters values, when designed into the file, are used to limit the data query to a specific set of data.
Running or scheduling a file job makes a query request to the external data sources and applies any selected parameters to the query. When a file job is finished, a new document file is either available for viewing in a temporary cache or saved to the Encyclopedia volume. The finished document files can be viewed, downloaded or, if they are Actuate file types, be converted to other document formats like Adobe PDF, IBM Advanced Function Printing (AFP), or Microsoft Office formats such as Word, Excel, and PowerPoint.
Table 4-1 shows Actuate file types that a user can run or schedule as a file job to update data from data sources and create new document files.
Users schedule jobs to run in the future or on a recurring basis. Parameters, if the file designer requires them, control data selection and formatting. For example, a document design that makes monthly sales reports, can request which month and year to use when creating the report.
Users track or cancel scheduled file jobs in My Jobs. Users can also select email and channel notifications for successful file jobs. All users who subscribe to the selected channels receive these notifications with links to the new file.
Actuate document formats cannot run as a file job but support scheduled conversions to create third party file formats like Adobe PDF, IBM Advanced Function Printing (AFP), and Microsoft Office formats such as Word, Excel, and PowerPoint.
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