Working with a file

After logging in, Information Console displays a view of folders and files available in the Encyclopedia volume’s file repository. The navigation pane displays available folders. The file and folder pane displays files and folders that the user can access. The example in Figure 2-9 shows folders in Categories view.

Each file type has specific actions associated with it, for example, viewing documents, running a document design job, editing a design file, and querying an information object.

Users manage files by viewing details about the files, deleting files, viewing file content, searching for files, or sharing files. A user’s security role and a file’s access privileges determine which tasks a user can perform on a selected file. Options for Encyclopedia volume licenses determine which file types users can open and which document jobs users can run. For example, running an Actuate BIRT document requires:

n	The Actuate BIRT Report option installed on the BIRT iServer.

n	The user’s security role must allow running jobs.

n	The file permissions must allow the user to read and execute the specific file.

Viewing properties for a file

Detail displays the possible file operations available to the current user, general file info like the file creator, type, location, version, author, access rights, and archiving policy of the selected file. The access rights show the file privileges for the current user. Access rights for other users are visible using the file’s share operation.

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