Users can save one or more dashboards as a dashboard file for subscription or viewing by other users. Shared dashboards can open as a file for viewing and interaction, or display in external web pages using Actuate JSAPI. Shared dashboard files use Actuate file permissions and users can save them to a private or shared folder. Dashboards in the shared dashboard folder are available in the Dashboard Gallery when users build new dashboards.

Users subscribing to a dashboard file receive the latest version the next time they refresh their browser or log in to Information Console. Copied dashboards do not receive updates but the data that they display can change if the data object it uses is designed.

You can also save dashboards to a private folder. Saving dashboards to a private folder is useful for saving versions of a dashboard in progress or to temporarily remove a dashboard from your personal dashboard file. When the dashboard is in a private folder, you can view or edit the dashboard with the Information Console file explorer or add the dashboard back to your personal dashboard by subscribing to it. Dashboards in private folders are available for subscription by using the Dashboard Gallery to browse the folder named My Folders.