Users and organizations share dashboards so that other users can subscribe to the same dashboard and view the same data. For example, shared dashboards can monitor business data and use refresh rates to keep the data current, they can display approved performance indicators, and enable interactivity for users to explore, analyze, and export the data.

A user adds a dashboard file to their personal dashboard by subscribing to the files from the dashboard gallery. When a user subscribes to a dashboard, that dashboard is displayed to the user each time they log in to Information Console.

Shared dashboards appear with the share icon on the dashboard title. Shared dashboards update to the latest version when a new version of the dashboard file is available.

Users can interact with gadgets on the shared dashboard but cannot change the layout or gadget configuration settings. For example, users can filter displayed data using data selection gadgets like lists. If a data version gadget exists on the dashboard users can select from different versions of a BIRT data object store to display on the dashboard.