A user or notification group receives an e‑mail notification when a job succeeds or fails. When the job completes successfully, the user or notification group can receive the output as an e‑mail attachment or can link to the output. The person submitting the job can override user preferences for the output format. All users in a notification group receive the same output format.

To create an attachment, the Factory service runs an executable file to generate a report document. Then, the View service renders the document into the specified attachment format. You can attach a document generated from any report executable file, including a third-party file type.

If you send a document as an attachment and the output document requires secure read privileges, BIRT iHub provides a link to the file instead of the attachment. A user who chooses the link must have secure read privileges to view the output. If the user does not have read privileges to the report, only the location of the document appears in the e‑mail.

If a report user requests an e‑mail attachment, he or she can choose either standard e‑mail format or HTML format.