Hiding details

When you create a report that organizes data in groups or sections, you can change the appearance of the report to a summary report by hiding the details of a group or section. Hiding details, particularly for a report that runs into hundreds of pages, shows key information at a glance.

For reports containing large amounts of aggregate data, you can also choose to create a summary report. A summary report or summary table aggregates data at the data source level, providing a concise view of report data, improving response time, and reducing the load on the server.

Figure 4-27 shows two report designs that contain the same data. The first design shows all details. The next design hides the details in each product line section.

Figure 4-27

Showing and hiding detail rows

How to hide the details of a group

1	Select the grouped column for which to hide details.

2	Right-click. Then, choose Group→Hide Detail, as shown in Figure 4-28.

In the example, as shown in Figure 4-28, all the detail rows for every product line group are hidden.

Figure 4-28

Hiding the details of a selected grouped column

How to hide the details of a section

1	Select the section heading of the section for which to hide details.

2	Right-click. Then, choose Section→Hide Detail, as shown in Figure 4-29.

Figure 4-29

Hiding the details of a selected section

How to re-display the details of a group or section

Select the grouped column or section heading, right-click the object, then choose Group→Show Detail or Section→Show Detail.

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