Setting privileges for a file or folder

An administrator or a file or folder owner can set privileges on a file or folder. A folder owner or an administrator can choose to apply privileges to only the folder or to all the files and subfolders in that folder. Table 2‑4 lists and describes all supported privileges and the task that each privilege allows a user to perform.

Table 2‑4 Privileges and allowed tasks for a folder or file
Privilege	Symbol	Allowed task
Delete	D	Delete the folder or file.
Execute	E	Run a design, dashboard, or executable file. Only an administrator can set this privilege. The execute privilege does not apply to folders or document files.
Grant	G	Change privileges for a file or folder. An administrator has grant privileges on all files and folders by default.
Read	R	View and print an entire report. Privilege to view the contents of a folder. The file or folder must be visible.
Secure read	S	View and print only restricted parts of a document.
Visible	V	See a folder or a file in a list.
Write	W	Modify a file or the contents of a folder.

Table 2‑5 Tasks and required privileges
Information Console task	Required privilege settings
Creating a new file or folder	Visible on the destination folder Write on the destination folder
Deleting a folder	Visible on the folder Delete on the folder Delete on all files in the folder
Deleting a file	Visible on the file Delete on the file
Downloading contents of a document	Read
Expanding an archive file	Read, Write, and Visible privilege in a folder
Printing a report	Secure read or read
Reading the entire contents of a document	Visible Read
Reading restricted contents of a document	Visible Secure read
Replacing the latest report version	Visible Delete on the current document version Execute on the executable file
Running or scheduling a design to run	Delete on the existing report file if execution replaces the file
Setting privileges to access any item	Visible Grant
Viewing a file or folder	Visible, read or secure read
Viewing item properties	Visible, read or secure read

An administrator assigns privileges to channels, users, folders, and files that allow each user to perform tasks using channels. If you cannot access a channel to which you want to subscribe or send a notice, contact the volume administrator. Table 2‑6 lists the privileges required to perform tasks using a channel.

Table 2‑6 Privileges required to perform tasks in a channel
Task	Required privilege settings
Reading a notification in a channel	Read or secure read for the report document associated with the notification
Sending a notification to a channel	Write for the channel
Subscribing to a channel	Read for the channel
Updating the contents of a channel	Write for the channel Visible for a file that generates a report document Execute for a file that generates a report document
Viewing a channel	Read for the channel