About files and folders
In managing an Encyclopedia volume, the administrator performs tasks such as creating folders, copying and moving files and folders, and assigning privileges to control access to files and folders. The administrator can see the entire contents of the Encyclopedia volume. Privileges determine what contents a user can see.
When a user logs in to an Encyclopedia volume, Management Console initially displays the contents of the user’s home folder. Typically, the home folder is a user’s working environment. If the user does not have a home folder, Management Console displays the contents of the volume root folder. Users have read, write, and execute privilege on the root folder by default.
Files and Folders displays the following file or folder information by default:
Name
Name of the file or folder
Type
Folder or file type description
Version
Version number of a file
Version name
Version name of a file
Size
Size of a file
Pages
Number of pages in a document
Figure 4‑1 shows the administrator’s home folder in the Encyclopedia volume.
Figure 4‑1 Viewing Files and Folders
From Files and Folders, you can perform the following tasks:
Perform the following tasks for folders only:
Create a new folder.
View the contents of a folder.
Perform the following tasks for files only:
Upload a document or design file from your desktop.
Add and remove file dependencies.
Run designs and queries.
Download a file to your desktop.
Get detailed information about files and folders.
View and set privileges.
Copy and move files and folders.
Delete files and folders.
Set autoarchiving policies for files and folders.
