The autoarchive policy determines when the output document is autoarchived and if the document gets deleted after archiving. Choose View Policy to view the autoarchive policy for the output document.

Autoarchiving is a Visualization Platform file management capability that supports file and folder archiving and deletion based on the age of the item. You specify the age for an item by specifying a date and time in the future. When the item reaches that age, the item expires and Visualization Platform can delete the item from the volume. You can also specify whether Visualization Platform should archive the item before deleting it or that the item not be deleted.

You can assign an age to an item by specifying an age for the item itself, for the file type of the item, for the folder containing the item, or for the entire volume.

Set autoarchive properties by selecting the icon next to a file or folder and choosing Auto Archive. Auto Archive displays different options for file and a folder.

When you use advanced scheduling options to schedule a job, the Output tab provides options to specify the autoarchive policy. Figure 3‑10 shows the autoarchiving options available when you schedule a job.

Figure 3‑11 displays the autoarchive options you can specify for a file.

Figure 3‑12 displays the autoarchive options you can specify for a folder.

Table 3‑11 lists the configurable properties on Properties—Auto Archive for a file or folder. These properties support setting and changing the archiving policy for the following volume items:

When working with a folder, the File Type list enables you to set the autoarchive policy by file type, for the folder and the contents of the folder, as shown in Figure 3‑13.

When defining the autoarchive policy for a folder, the options you specify apply to all subfolders and files that inherit the archive policy from the selected folder.

A file or folder for which you set an archive policy retains the policy you set. For example, if you first deselect Enable expiration for this file, for a specific BIRT design (.rptdesign) file, then specify an archive policy on the parent folder to delete all BIRT design (.rptdesign) file types at a specified date and time, the autoarchive process does not delete the BIRT design file for which you deselected Enable expiration for this file. This behavior also occurs when setting the archive policy for a group of files or folders.

File Type enables you to specify the following options:

You can set the archive option value for one file type after another. When done setting all the options, choose OK.

A file or folder at the root level inherits the autoarchive policy set by the administrator when performing volume management tasks. The autoarchive settings you specify for a folder and its contents function as the default autoarchive settings for all subfolders and their contents. For example, if the autoarchive policy for a BIRT design file in a folder named Sales is Delete after 12/31, the same policy applies to BIRT design files residing in any subfolder of Sales.

By default, expiration is disabled for all file types and folders. If you run autoarchive without changing this policy for an item in the volume, Visualization Platform does not delete any files or folders in the volume.

To view the autoarchive policy for a folder, choose Auto Archive from the folder menu. Then in Auto archive policy for this folder, choose View Policy. Figure 3‑14 shows an example of the archive policy for a folder.

To allow Visualization Platform to delete a file after a period of time, select Enable expiration for this file.

To prevent the autoarchive process from removing a selected folder and its contents, select Do not automatically delete files.

To select a date from a calendar when using the Delete after date M/d/yyyy time h:mm a option, choose the calendar option #.

Selecting a delete option when setting the autoarchive policy for a file enables the Archive this file before deletion option.

Selecting a delete option when setting the autoarchive policy for a folder enables the Archive files before deletion option.

Selecting Expire Dependent Files supports an autoarchive cycle deleting a file on which a parameter values file (.rov) depends when the cycle deletes the ROV file. For example, if a user creates an ROV file from an Actuate BIRT design file (.rptdesign) named Sales by Customer.rptdesign, the autoarchive cycle deletes Sales by Customer.rptdesign when the autoarchive cycle deletes the ROV file.