The notifications option enables you to notify other users and user groups that a file job has completed and is available to view. You can select whether to notify users and user groups by e-mail, by sending a job completion notice, or both. Job completion notices are available in each user’s Notifications folder. To access the Notifications folder a user selects Notifications in the navigation pane. For a successful job, Visualization Platform sends the output document with the job completion notice. If you select notify by e-mail, you can also specify whether or not to send the output document.

When you share a scheduled job with other users either by sharing the document using an e‑mail attachment, or sharing the output document using Notifications, the user must have read or secure read privilege on the document to be able to view it. If the user does not have read privilege, only the location of the document appears in the e-mail. If you select Attach document, you must select a value for Format for attached report if a value does not appear there. Format for attached report is blank if you accept the default value for Document format in Output. Figure 3‑16 shows Notifications.