The volume administrator sets file or folder privileges by selecting Share from the file or folder menu.
If an item has shared access, where an item can be a file or a folder, the owner can assign or remove privileges on the item. A user who is not the owner of an item can assign or remove privileges on the item if it is shared and the user has grant privilege on the item. The volume administrator can always assign or remove privileges on an item. By default, all items are shared. If the volume administrator or owner does not want other users to have access to an item, that individual can make the item private by selecting not to share it. Only the owner and volume administrator can access a file or folder that is not shared.
The Available list displays user groups or users, depending on whether you select User Groups or Users. The example shown in Figure 2‑23, shows the selection of User Groups. A list of user groups appears in Available. In Available, select a user group, then choose the right arrow. Selected displays the user group. Repeat the process to move items, one or more at a time, to Selected. In Selected, select each user or user group then select each access privilege to assign from the list.
Figure 2‑23 Viewing Properties—Privileges for a folder
You can also filter the list of users or user groups in Available. For example, to view only the user groups in the Available list that are sales related, type *sales* in Filter, and choose Apply Filter. Only the user group names containing the term sales appear in Available, as shown in Figure 2‑24. Choose Clear Filter to show all Available list entries.
Figure 2‑24 Filtering user groups or users in the Available list
How to set privileges on a folder
1 Select a folder icon to display the folder menu. Choose Share, as shown in Figure 2‑25.
Figure 2‑25 Choosing an existing folder
2 In Share, complete the following steps:
1 Select share to share the folder or select Do not share to keep the folder private. By default, files and folders are shared.
2 To assign privileges to one or more users:
1 Select Users. Available displays a list of users.
2 Select one or more users in Available, then choose the right arrow. Selected displays each user.
3 In Selected, select a user or multiple users, then select access privileges to grant them from the list below Selected.
3 To set privileges for the contents of a folder, use the selections below the list of privileges as follows:
To propagate the access privileges you set to the folder and its contents, including the subfolders and files in it, select Apply these privilege settings to the contents of the folder. BIRT iHub retains any previously assigned privileges.
To set privileges for the folder and its contents, including the subfolders and files at all levels below it, select Recursively include subfolders and their contents. BIRT iHub retains any previously assigned privileges.
To replace the existing privilege settings for the folder and its contents and specify new privileges, select Replace existing privilege settings.
The example in Figure 2‑26, assigns read and write privileges on the /Sales/International folder to the user Eriza Senoadi. You can then assign read privilege for the folder to the Sales user group. These privileges are applied to the subfolders and files at all levels below Sales/International and replace any previously assigned privileges.
Figure 2‑26 Setting privileges on a folder
Choose OK.
How to set privileges on a file
1 Select the menu icon next to a file and choose Share, as shown in Figure 2‑27.
Figure 2‑27 Choosing a single file
2 In Share, complete the following steps:
1 Select Share to share the file or select Do not share to keep the file private. By default, files and folders are shared.
2 To assign privileges to one or more users:
1 Select Users. Available displays a list of users.
2 Select one or more users in Available, then choose the right arrow. Selected displays each user.
3 In Selected, select a user or multiple users, then select access privileges to grant them from the list below Selected.
For example, assign read and execute access privileges for a BIRT design file to Eriza Senoadi. Then, assign read, execute, and grant privileges for the file to the Sales VP user group, as shown in Figure 2‑28.
To propagate the access privileges you set to the folder and its contents, including the subfolders and files in it, select Apply these privilege settings to the contents of the folder. BIRT iHub retains any previously assigned privileges.
