Understanding notifications
The notifications option in advanced scheduling enables you to notify other users and user groups that a file job has completed and is available to view. You can select whether to notify users and user groups by e-mail, by sending a job completion notice, or both. Job completion notices are available in each user’s Notifications folder. To access the Notifications folder a user selects Notifications in the navigation pane. For a successful job, Information Console sends the output document with the job completion notice. If you select notify by e-mail, you can also specify whether or not to send the output document.
When you specify that a user group receives notification of a completed job, iHub sends a job completion notice to the e-mail address that the administrator specified for the user group in Information Console—iHub Administration. If the administrator did not specify an e-mail address for the user group, iHub sends a job completion notice to every user belonging to the user group.
If Information Console is installed on a machine running Windows, you must enable e-mail notification to receive e-mail notifications. See the System Administration Guide, Chapter 5, "Managing Clusters."
When you share a scheduled job with other users either by sharing the document using an e‑mail attachment, or sharing the output document using Notifications, the user must have read or secure read privilege on the document to be able to view it. If the user does not have read privilege, only the location of the document appears in the e-mail. If you select Attach document, you must select a value for Format for attached report if a value does not appear there. Format for attached report is blank if you accept the default value for Document format in Output. Figure 3‑19 shows Notifications.
Figure 3‑19 Setting notification options for the output document