Managing files and folders : Understanding file and folder properties : About autoarchiving
 
About autoarchiving
Autoarchiving is an iHub file management capability that supports file and folder archiving and deletion based on the age of the item. You specify the age for an item in days and hours, or alternatively, by specifying a date and time in the future. When the item reaches that age, the item expires and iHub can delete the item from the volume. You can specify that iHub archive the item before deleting it. You can also specify that iHub not delete the item.
You can assign an age to an item by specifying an age for the item itself, for the file type of the item, for the folder containing the item, or for the entire Encyclopedia volume.
Set autoarchive properties on Properties—Auto Archive. Property names on Auto Archive display differently depending on whether a user selects a file, folder, or multiple files or folders.
Figure 4‑13 shows Properties—Auto Archive for a file.
Figure 4‑13 Viewing Properties—Auto Archive for a file
Figure 4‑14 shows Properties—Auto Archive for a folder.
Figure 4‑14 Viewing Properties—Auto Archive for a folder
Figure 4‑15 shows Properties—Auto Archive for multiple items.
Figure 4‑15 Viewing Properties—Auto Archive for multiple items
Table 4‑2 lists the configurable properties on Properties—Auto Archive for a file or folder. These properties support setting and changing the archiving policy for a single file, for a folder, or for the following groupings of Encyclopedia volume items:
*A folder’s contents
*A folder and its contents
*Multiple files or folders
Table 4‑2 Autoarchive properties 
Field
Definition
File Type (folder only)
Use this list of known file types to configure the autoarchive policy for a folder and its contents.
Use the default/inherited policy from:
*The document’s file type (folder)
*The file’s file type (file)
For a folder, select to inherit the parent folder or volume policy. For a file, select to inherit the file type default policy.
Do not automatically delete:
*Files (folder)
*This file (file)
*The files (multiple files)
Select to prevent deletion by the autoarchive process.
Delete when older than n days n hours.
Select to delete items automatically after being on the system for the number of days and hours you specify.
Delete after date M/d/yyyy timeh:mm a.
Select to delete items automatically after the date and time you specify.
View Policy (not multiple files)
Choose to view the autoarchive policy for the selected folder or file.
Reset (multiple files or folders only)
Choose to deselect all options on Properties—Auto Archive.