Working with files and folders
Select the menu icon next to a file or folder in the display pane. The options that appear in the menu vary based on your selection. For example, a folder menu contains different options to a document menu, which contains different options to a BIRT design menu. Volume items containing a menu of options include:
*Folders
*Document files such as XML files, BIRT document (.rptdocument) files, and HTML files
*Design files containing executable XML, such as BIRT design (.rptdesign) files
The actions a user can perform on a file depend on the file type. For example, based on file type a user can view, run and save, edit, or create a parameter values file. Table 2‑2 describes the menu options for folders and files.
Table 2‑2 Menu options and their descriptions
Option
File type
Description
Auto Archive
All
Set the autoarchive policy for the file or folder. View the existing autoarchive policy for the item. For more information, see Understanding autoarchiving.
Copy To
All
Copy the item to a new destination on the volume. For more information, see Moving and copying a file or folder.
Create Parameter Values file
Design
Create an executable parameter value (.rov) file from the design.
Delete
All
Delete the file or folder. For more information, see Deleting a file or folder.
Details
All
View details about the item, such as general properties, your privileges on the item, and the autoarchive policy. For more information, see Setting privileges on files and folders.
Download
All
Open the item or save the item to the local file system. For more information, see Downloading a file or folder.
Edit Report Design
Design
Open the design in Report Studio.
Move To
All
Move file or folder to a new destination on the volume. For more information, see Moving and copying a file or folder.
Open
Dashboard
Point to a File menu icon next to a BIRT dashboard and choose Open to view the dashboard.
Open Folder
Folder
Display the contents of the folder in the files and folders list display pane.
Rename
All
Rename the file or folder.
Run
Design
Run the design and view the output document without saving it. For more information, see Running a job.
Run and Save
Design
Run the design and save the output document to the volume.
Schedule
Design, document
Run the design or document as a scheduled job. For more information, see Scheduling options.
Share
All
Choose to share or not share the item. Assign privileges on the item to users and user groups. For more information, see Setting privileges on files and folders.
View Document
Document
Display the document for viewing or editing.
Information Console displays the files and folders in the volume available to the logged-in user. The navigation pane displays the available folders. When you select a folder, the adjoining display pane displays the contents of the folder.
An administrator specifies the privileges that a user or user group has on a file or folder. Purchased license options support access to product features. For example, running a BIRT design or document file requires that the user have execute and visible privileges on the file and also requires the BIRT license option.